Tuesday, September 29, 2020
Unified Messaging



Top Unified Messaging benefits

  • Reduce communication costs by up to 50% by replacing silos with an integrated Windows-based infrastructure

  • Email, voicemail, faxes, IM and calendar events all arrive in one inbox

  • Click to communicate from within Office applications

  • Improve productivity with a single, familiar interface for PC, web or mobile device

  • Built-in protections help increase security, compliance and availability

  • Get industry-leading email, calendar, contact management and software-powered voicemail with Microsoft Exchange Server


Key Cost Benefits

Less wasted time. People are able to quickly send, receive, and find the exact information they need, no matter what form it was delivered in and no matter where they are.

• Helping individual users who spend most of their time working with Outlook work without needing to check separate systems or mailboxes. By delivering messages, voice mail, and faxes into the same inbox as other messaging types, employees can easily access the information they need immediately instead of constantly switching from one tool to another. This allows them to focus on value adding activities, not on trying to keep up with their communications.
• Enabling highly mobile users to stay connected by providing them quick access to all of their communications-- voice mail, e-mail, and faxes-- from Outlook 2007, Outlook Web Access 2007, Exchange ActiveSync®-capable devices and the new Outlook Voice Access (a component of Exchange Server 2007, like Outlook Web Access).
• Giving users broad access to calendar, contact and corporate directory data through the telephone, including reading calendar information to users and allowing them to look up and voice dial people both from their own contacts folder and from the corporate directory.
• Allowing users to handle their messages and calendar data (including listening to, forwarding, and replying to e-mails and making, updating, or responding to meeting requests) over the telephone. Users can flag messages for follow-up, skip to the next unread, hide or delete conversations, and even find messages from particular users, all using either voice navigation or a standard touch-tone keypad. 

Outlook Voice Access

With Exchange Server unified messaging (UM), you can access your e-mail, contacts, and calendar information by using a standard analog, digital, or cellular phone.

As a UM-enabled user, you dial your access # and the Exchange server prompts you for action through the telephone. You can access and manipulate emails, voice mails and appointments by either speaking English commands or using the telephone keypad.


Perform the following tasks:

  • E-mail and voice mail Users can listen to new and saved e-mail and voice mail messages
  • Forward, reply, save, and delete e-mail and voice mail messages
  • Listen to daily calendar appointments and meeting details
  • Accept or decline e-mail and meeting requests
  • Send an "I'll be late" message to meeting participants
  • Reply to a meeting request by using voice inputs to send a message to meeting participants
  • Cancel a meeting
  • Locate a person in the Global Address List or personal contacts
  • Play the person's contact details
  • Call the person's office phone or mobile phone
  • Send the person a voice message


Find, Communicate, Colaborate

Provide Automated Attendant capability to help both internal and external callers find the right person quickly.


The Automated Attendant uses information from Active Directory® to route calls both to specific employees and to roles or departments; for example, a caller who asks the attendant for "sales" can be routed to a specific extension, a hunt group (a group of extensions that can be accessed via a single number), or a group voice mailbox. 


One Inbox

Microsoft Exchange Server  seamlessly delivers e-mail, voice mail, calendar data, and fax messages into users' inboxes. Users can sort, manage, and act on multiple message types without having to switch between applications or systems.



Core Technologies

Microsoft Exchange Server

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